Rucibo
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Short guides for what people do most. If something is not here, email us at hola@creativeloop.tech.

Add an invoice

  1. On the home screen, tap Take a photo.
  2. Fit the whole invoice in the frame, in good light.
  3. Done: Rucibo files it under its RUC and its month.

It works without signal too. The photo stays on your phone and uploads by itself when you are back online.

Is it a PDF or in your photos?

Tap Import and choose From your photos or PDF file. You can also share up to 10 photos or PDFs to Rucibo from WhatsApp or your email.

Is it a long receipt?

Take the first part, then tap Add page to take the next one. They are saved together, as one invoice.

Always keep the paper: the photo does not replace the original. Keep it until 31 December of the invoice year plus 6 years.

Import from Google Drive

  1. Tap Import and choose From Google Drive.
  2. Connect your Google account and pick photos, PDFs or whole folders.
  3. Wait: Rucibo files them by RUC and by month, like the ones you take with the camera.

Each import brings up to 100 files, photos and PDFs only.

Want a copy of every invoice in your Drive?

Open the RUC, tap Edit and go to Sending to your accountant. Tap Connect Google Drive and turn on Upload each invoice right away: every invoice is copied to a folder per RUC, year and month.

Share a RUC

  1. Open the RUC, tap Edit and go to People with access.
  2. Tap Invite someone.
  3. Show the code on your screen for the other person to scan, or send them the link.

The other person goes to Settings, taps Join a shared RUC, scans the code or types its 8 characters, and joins at once. From then on, both of you see and add the invoices of that RUC.

The code does not work?

Each code works once and expires after 7 days. Tap Invite someone again and send a new one.

Connect your accountant

  1. Ask your accountant for their firm's code.
  2. In Settings, go to Your accountant and tap Connect with my accountant.
  3. Type the code, choose which RUCs you share and from which month, and tap Share.

You can stop sharing whenever you want. What your accountant already downloaded stays with their firm.

Want your accountant to review and correct your invoices?

In Your accountant, open their firm and, under What the firm can do, turn on Can review and correct your invoices. You see every change they make, and they cannot delete invoices. You can turn it off whenever you want.

Send the month to your accountant

  1. Open the RUC, tap Edit and go to Sending to your accountant.
  2. Type your accountant's name and email.
  3. Turn on Month-end package and Email the link.

We build the previous month's package on day 5 of each month; you can pick another day, from 1 to 10. It holds the RG 90 file, the spreadsheet, the renamed images and the list of e-invoices. Your accountant does not need the app: they download the RG 90 file and upload it to Marangatu themselves.

Prefer Google Drive?

On the same screen, connect Google Drive and turn on Share the folder with your accountant. The month-end package is saved there too.

Turn on notifications

  1. In Settings, go to Notifications and turn them on.
  2. If your phone asks, allow notifications from Rucibo.

We let you know when an invoice is ready and when a Google Drive import finishes. Notifications show no amounts or names, unless you turn on Show supplier and amount.

Still have a question? See the FAQ or email us at hola@creativeloop.tech.