Get your clients' invoices organized for the RG 90 register
Your clients take a photo or share the PDF from their phone. For each client and each month, you receive the file in the DNIT import format, an Excel spreadsheet and the renamed receipts. No new portal and no change to how you work. Rucibo is in beta: the monthly package comes in the last stage.
You install nothing
- No portal, no new login. You receive files you already work with: an Excel spreadsheet, a TXT inside a ZIP, images and PDFs.
- Through the channels you already use. An expiring link, an email, WhatsApp, or a Google Drive folder your client shares with you.
- No new account. Rucibo is an app for your clients; you just receive the files.
- With any client. Not every client has to use it. Those who do send you the month in order; with the rest, nothing changes.
If your firm serves expats, they use the app in English or Portuguese, and the RG 90 file you receive is the same as for any other client.
What you receive per client, every month
Each package covers one RUC and one month:
| File | Contents |
|---|---|
01_Compras_<RUC-DV>_<YYYY-MM>.xlsx | A spreadsheet with four sheets: Detalle (one row per document with date, type, supplier RUC and check digit, timbrado, number, taxable 10%, IVA 10%, taxable 5%, IVA 5%, exempt, total, whose name it is in and the suggested allocation), Resumen (totals by rate, allocation, category and type), Electrónicas and Observadas |
<RUC without DV>_REG_<MMYYYY>_V0001.zip | The COMPRAS register for paper documents in the DNIT import format (RG 90): tab-separated TXT, no header, RUC without check digit, whole-number amounts |
comprobantes/ | Every image or PDF renamed as YYYY-MM-DD_<issuer RUC-DV>_<001-001-0000123>_<total> |
manifest.json | The SHA-256 fingerprint of every file, so you can check nothing changed |
Details that save you time:
- Electronic invoices come separately. The Electrónicas sheet is a checklist for "Compras a Imputar", with CDC, date, RUC, number, total, IVA, suggested allocation and a verification link. Invoices in the name of a dependent or a contractual link are highlighted, because they are added by hand under "Compras familiares - Otros vínculos".
- No repeated rows. If your client adds invoices after sending the month, the next file for that period (V0002) only carries the new ones. Marangatu does not detect duplicates, so this matters.
- Credit notes included, with the number and timbrado of the original document.
- Annual register when it applies. For clients with IRP-RSP only (obligation 956), the file can be annual.
- Doubtful items stay out of the TXT. Documents that need review, have missing data or are not yet confirmed go to the Observadas sheet, with the reason.
Before the final release, we want to test the import in Marangatu with accountants and real cases. If you would like to help, email us.
Fewer back-and-forths
Rucibo checks each document before it reaches you:
- the check digit of the supplier's and the buyer's RUC;
- the issue date within the timbrado's validity;
- the number format (001-001-0000123);
- totals per rate and IVA, with tolerance for SEDECO rounding;
- that the invoice is issued to your client's RUC or to a dependent they added in the app;
- duplicates, by supplier RUC plus timbrado and number, or by CDC;
- "COPIA" or "No válido para crédito fiscal";
- cash register tickets and boletas, which give no IVA credit;
- foreign-currency invoices, which are flagged for review;
- invoices that arrive late for a month already sent.
The period is always set by the issue date. Your client never picks the month.
How your clients join
- Share rucibo.com/en with your clients.
- Your client installs the app (by invitation during the beta), signs in with Google or Apple and adds their RUCs. They can enter your email as their accountant.
- Your client chooses how it reaches you: a Google Drive folder shared with you (at month end or as they go), a link, an email or WhatsApp.
- You get the package at the start of the month. In the app, the advice your client sees is: "Send your invoices to your accountant in the first days of the month".
A message you can forward as is:
Hi. Join the Rucibo beta waitlist at rucibo.com/en. Once it is ready, send me your invoices with it: you take a photo of each one and at the start of the month I get everything in order.
Email us
Would you like to try Rucibo with some of your clients, or help us validate the RG 90 import in Marangatu with real cases? Email us and we will tell you how to join the beta. Your experience helps shape the final file.
Questions from accountants
Does Rucibo replace the accountant?
No. Rucibo organizes and prepares your clients' documents. It does not file returns, does not confirm registrations in Marangatu and does not give tax advice. What gets declared is decided by you and your client.
Can I import the file as it arrives?
The file follows the DNIT technical import specification for the purchase register (RG 90) and only includes complete paper documents. Even so, registered data counts as a sworn statement, and no real import in Marangatu has confirmed the file yet: review the spreadsheet before importing, as you would with any file.
What about electronic invoices?
They do not go in the RG 90 file, because they already show up in Marangatu under "Compras a Imputar". They arrive in the Electrónicas sheet with a suggested allocation, so you can allocate (imputar) them faster. Marangatu does not import that list: it is a checklist.
What about dependents and contractual links?
Your client can add dependents (spouse, children, parents in their care) and contractual links, such as utilities in the landlord's name for a rented home. Those documents are flagged separately: dependents' documents can only be allocated to IRP-RSP.
Can a client have several RUCs?
Yes. The same person can manage their personal RUC, their company's and their spouse's in one app. Each RUC gets its own package.